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Available Sponsorship Opportunities
The Association of Corporate Travel Executives (ACTE) provides you with more ways to reach your key target audience. This conference will have over 1,000 delegates from more than 40 countries. Panelists and panelists from around the world will share insight and experiences, and education sessions will have a truly global focus. Customers you will reach by sponsoring this conference are…
Senior Level Buyers, with more than $170 Billion in Purchasing Power, and have Global Responsibility
For more information or if you have questions about the below opportunities, please contact Jennifer Bialek at [email protected] or 1-401-683-1967.
Audience Response System
Hand-held technology allows ACTE to instantly capture audience feedback in General Session and select Education Sessions. Display your logo on the front screen of the device.
Networking Niche
A specially designed area for attendees to meet, network and relax in a low key environment. Tea, Coffee and cookies will be available for attendees. It will also provide your company with the opportunity to demonstrate its product. (eg. Airline Seat) Appropriate signage will be provided. Open during conference business hours.
Lunch (Tuesday, 7 October 2008)
Share your company’s message with attendees via remarks made by your key executive during a 5 minute podium opportunity at lunch. Your company will have a reserved table. Attendee gift at place setting is also available.
Conference Tote Bags
Tote bag bearing your organization’s logo on the front distributed to every attendee at registration. Option of including a welcome letter from your company.
Hotel Keycard
Attendees receive key cards branded with your company’s logo to their rooms at the official conference hotels.
Newspaper Drop
A newspaper will be delivered to each attendee’s hotel room with your logo on a belly band across the center.
Registration Area
Greet attendees and provide them with a gift at our registration area. Your organization’s logo can be placed on the registration kiosk.
Conference Program
The conference program is issued to every conference attendee upon registration. As a sponsor of the conference program your logo will be placed on the front cover, plus you receive a full-page, four color ad on the back cover. The conference program is one of several printed materials which are referenced on a regular basis by conference attendees, even after the conference has concluded.
Notebook
The notebook is a practical and resourceful tool for all conference attendees. Your logo will be placed strategically on front of the notebook. The notebook will be distributed to all conference attendees in the tote bag which will be handed out at registration.
City Map
This useful map of Rome will be handed out at Registration in the Conference Tote Bag. Your logo will appear on the cover of the map.
Monday Afternoon Reception
Host an hour-long reception following the end of the education program. Your logo will be imprinted on the napkins.
Continental Breakfast (Monday, 6 October 2008 or Tuesday, 7 October 2008)
Help delegates focus on the day ahead with coffee replete with napkins embossed with your company’s logo. Appropriate signage will be provided.
ROI of Your ACTE Membership Orientation & Reception
Designed as a networking and information session for new ACTE members and first-time conference. Senior level executive to make welcome remarks (5 minutes).
Coffee Break
During this break in between education sessions your company’s logo will be displayed on napkins as well as signs throughout the area.
Education Session (1-5)
Introduce one or more sessions (2min). Your logo will be displayed on the title slide, and appropriate signage will be provided along with a side room.
- Corporate Productivity Initiative
Showcase your logo with a link to your company’s tools, solutions and services on ACTE’s Corporate Productivity Initiative website. In addition, your collateral can be placed in the Conference Resource Area. Go to http://www.acte.org/initiatives/corporateproductivity.php
- Corporate Social Responsibility Initiative
Showcase your logo with a link to your company’s tools, solutions and services on ACTE’s Corporate Social Responsibility Initiative website. In addition, your collateral can be placed in the Conference Resource Area. Go to http://www.acte.org/initiatives/CSR.php
– Business Resiliency/Preparedness Planning Initiative
Showcase your logo with a link to your company’s tools, solutions and services on ACTE’s Business Resiliency/Preparedness Planning Initiative website. In addition, your collateral can be placed in the Conference Resource Area. Go to http://www.acte.org/initiatives/Contagion_taskforce.php
– North American Traveler Security and Data Privacy Initiative
Showcase your logo with a link to your company’s tools, solutions and services on ACTE’s North American Traveler Security and Data Privacy Initiative website. In addition, your collateral can be placed in the Conference Resource Area. Go to http://www.acte.org/initiatives/TravellerSecurity.php
ACTE Regional Breakfasts
Sponsorship exclusivity at this networking opportunity among regional industry professionals.
Newspaper Stand
The newspaper stand will provide the latest newspapers from around the world. Attendees can read their own national newspapers while at the conference.
Collateral Placement in Resource Center
Gain exposure for your company by placing collateral in the Resource Center.
Solutions Showcase – Single Booth $8,000, Double Booth $10,500
Participants in the Washington DC Solutions Showcase will enjoy a greater value than ever before. As always, everything below is included in the price of your booth: Complimentary full conference registration, Kiosk, Resource table, Pipe and drape, 21" LCD color monitor, Improved four-color signage with logo, Enhanced technical support, Promotional support, ACTE website promotion, Company logo, contact information and product description in Conference Program, Invitation sent to attendees to visit your booth. The only thing your representatives will need to bring is a laptop and one piece of collateral.
Advertising –
Online – The Conference website is viewed by not only attendees but perspective attendees as well providing you with exposure to well over 5,000 global business travel professionals. A banner ad is $4,000.
Print – The Conference Program is handed out to every attendee upon check-in and invaluable information. It contains the education sessions, keynote presentations, networking events, showcase participants, and conference agenda and is a well-read tool for delegates attending the conference. A full page 4- color ad is $4,000.
ACTE Global Education Scholarships
As a new feature of ACTE Global Education Conference in Rome, ACTE is introducing a set of scholarships that will help bring new attendees to the event. The scholarships can be sponsored in total, or separately*:
ACTE Corporate Buyer Scholarships
Covers conference registration for 10 Europe based corporate travel managers to attend the conference in Rome.
ACTE Meeting Planners Scholarships
Covers conference registration for 10 Europe based corporate meeting planning professionals (buyers) to attend the conference in Rome.
Global Exchange Program – Contact [email protected] for details
Provide a corporate attendee with the opportunity to attend the Rome conference. Appropriate signage will be provided.
Closing Night Reception, Tuesday, 7 October 2008
Give up to 5 minutes of concluding remarks at the final General Session on Tuesday night. Option of giving a gift to attendees at the Reception.
Opening Night Reception, Sunday, 5 October 2008
Give up to 5 minutes of welcoming remarks at the end of the General Session on Sunday night. Option of giving a gift.
Carbon Neutral Conference Offset
Make the conference carbon-low. Your support will sponsor offsets for carbon emissions produced by delegates travel to and from the conference. Your company's sponsorship will be announced through a dedicated press release and recognized on signage throughout the conference.
Industry Perspectives
Senior executive to deliver a 15 minute high level, industry global perspective at a General Session. Receive photo recognition in the Registration e-Brochure and Conference Program.
Introduction of Keynote Presenter
Excellent opportunity for your company and special clients; your key executive has a five minute slot to make remarks and introduce the keynote speaker.
Solutions Showcase
Receive two complimentary double booths and a complimentary ad in the Solutions Showcase Directory located in the onsite Conference Program.
International Business Lounge
Similar to an airline Business lounge, this space allows attendees to access computers and wireless connectivity. Refreshments are available. Your logo will appear on the home page of the computer terminals and on signage in the lounge. It will also provide your company with the opportunity to demonstrate its product. (eg. Airline Seat) Appropriate signage will be provided. Open during conference business hours.
Registration Area
Greet attendees and provide them with a gift at our registration area. Your organization’s logo can be placed on the registration kiosk.
USB Flash Drive
Provide attendees with a carbon conscious tool they will use over and over. These "memory sticks" imprinted with your company's logo provide attendees with an environmentally friendly way to bring white papers and handouts back to the office after the conference.
Lanyards
Your logo will be printed on all badge-holding lanyards handed to attendees at registration.
Pocket Agenda
This valuable resource, handed out to all attendees at registration, will have your logo on the back cover.
ACTE Board of Directors Dinner
Host an invitation-only VIP event on Saturday evening following the ACTE Board of Directors Meeting.
Sponsor Benefits Level Benefits
- Platinum – 5 customer complimentary registrations
- Gold – 3 customer complimentary registrations
- Silver – 2 customer complimentary registrations
- Bronze – 1 Customer complimentary registration
All Sponsors Receive:
- Pre- and Post-event logo recognition on the ACTE Web site
- Pre- and Post-event access to the conference attendee list
- ACTE Global Education Conference Logo for marketing
- Mention in ACTE Global Business Journal
- Customers invited to attend the conference on your behalf
- Screen projected rolling credits during general sessions
- Opportunity to display marketing material in the ACTE Resource Area
Opportunities and prices are subject to change due to conference venue and logistics.
ACTE reserves the right to add new and change or remove existing sponsorship opportunities during the event planning process.
Questions, please contact Jennifer Bialek at [email protected] for additional information.
